Files, Folders & Backups

 

Saving Options

•  Hard Drive(s) C: or  D:  You will only have a D: drive if you have Windows NT.  With NT, you should always use the D: drive, not the C: drive.  Files saved to your hard drive are available to anyone who logs onto your machine.  If your computer crashes, all of your files will be lost unless you backed them up.

• Public folders on the servers  (chs_public on 'chs3', cms_public on 'chs3', or ces_public on 'ces3'.  These folders are accessible only to students at the appropriate level.  CES and CMS students can open and save files to the public folders.  CHS students can only open files, so you can still put files in your public folder, but students will have to open the files as read only and then save the file to their student folder.

• Your teacher folder on the server  Rsoash$ on 'Ces3' (X:).  This folder is only accessible when you are logged on as yourself.

• Both the teacher and public folders are backed up nightly.

 

Creating Shortcuts to Student Folders

        Teachers have access to all students folders. 

• Right click on an empty area on the desk top and then New ►Folder and name the folder for your first class.  Repeat for each class.

• Go to Network Neighborhood

• CHS3 or CES3

• Double click on the Students folder

• Find the first student's folder (first four letters of their last name and first four initials of their first name)

• Then right click on the student's folder and Send to ►Desktop Create shortcut)  Repeat for each of your students in this class. 

• You can then drag these shortcuts to the class folder on your desktop.

• Repeat for your other classes

• It would save you time if you have students create a folder with your name in their home folder and save all your activities to that folder.

 

Creating a Folder on Your Hard Drive, the Public or the Teacher Folder

 

• Double click on My Computer (or whatever your computer is named)
• Double click on C: or D: (on Windows NT) or the public or teacher folder where you want to create the folder.
• Go to File on the menu bar
• Select New and then arrow over to Folder
• Usually it will create a folder and highlight in blue the name of the folder so you can rename the folder.  If so, rename the folder to your name.  Type over the highlighted text.
• If not, scroll down and right click on New Folder.  Select Rename and rename the folder to your name.  Hit Enter.
• Double click on the folder
• You can now repeat these steps to create a folder for each application that you use (Word, Excel) or for each class you have.  You may add additional folders inside these folders for different types of files

 

Saving Documents  

• Open your application (such as Word)
• In the Word document, type This is a practice document.
• Under File, click on Save
• Click on the drop down            arrow beside Save In box
• Double click the D:, Public or Faculty drive and then the folder with your name.  If you want to store the document in a subfolder, double click on that folder to open it.
• In the File Name box, name your file practice
• Click Save.

 

TIP: To Create a New Folder While in the Save Window

• Click the Create New Folder icon (the yellow folder with a star)
• Name the folder and click OK
• If you are not automatically taken to the new folder, double click to open it

 

TIP:  Changing the Default Save Locations

By default Windows 98 saves to C:\MyDocuments and Windows NT saves to C:\Winnt\Profiles\xxxxx\Personal   (your user name replaces xxxxxx). 

 

To change the Word default:

•         Open  Word

•         Go to Tools and then Options

•         Click the File Locations tab

•         Double click on Documents

•         Click the drop down arrow beside Look in:

•         Locate where you want your documents to save

•         Click OK

•         Click OK

 

To change the Excel default:

•         Create a folder called Excel wherever you want to store your files

•         Open  Excel

•         Go to Tools and then Options

•         Click the General tab

•         In the Default File Location, enter X:\Excel (or wherever you want to save the files)

•         Click OK

 

 

 

Saving a Single File to a Floppy Disk

There may be times when you wish to save your documents on a floppy disk. 

• Place a formatted disk in the A: drive.  Use high density if possible.
• In Word, go to File and then Save As
• Click the drop down arrow in the Save In box
• Select 3 ½ Floppy (A:)
• Enter a different file name (if desired) in the File name box
• If you are saving to a different file type, select the correct file in Save as type box
• Click Save

 

Backing up Files to a Floppy Disk

• Place a formatted disk in the A: drive.  Use high density if possible.
• Double click on My Computer. If the window is maximized (takes the whole screen), click the Restore button in the upper right corner. 
• Double click on the C: drive and then on your folder.
• Double click on My Computer again.  You may have to move the other open window by clicking on the header bar (it will turn blue) and holding down on the left mouse button and then moving the window.

 

• Double click on 3 ½ Floppy (A:)
• Right click on the Task Bar by the clock (lower right corner) and select Tile Windows Vertically
• Click on your folder and hold down the left mouse button
• Drag your folder to the 3 ½ Floppy (A:) window and release the mouse button

 

You should backup the files from your hard drive to floppy regularly (at least monthly) and store the disk in a safe place.  It is a wise idea to rotate disks, backing up on one set of disks one time and a different set the next time so you have two full backups.

 

Note:  If the floppy becomes full, you will have to copy your files a few at a time until the disk is full and then use a new floppy disk.

 

Finding Files

If you have created a number of files and cannot remember the specific name or location of the file, the Find program can help you.

·        Click the Start button.

·        Click Find.  Choose Files or Folders.

·        In the Named box, type in the file name or part of it.

·        Select the drive in the Look in: box if necessary.

·        Click on Find Now.

·        The program will search your system and show you those files with the name you have selected.  Click on the one you wish to open.

 

 

07/15/2002

RLS