What
You Need to Know to Organize Your Library
Richard
L. Soash
Importance of a Library / Library Cataloging Manual -
Written Standards for Consistency
Why are catalogers so picky?
·
Purpose
of cataloging
o
See
if library has the materials you need
o
Find
the materials they have on the shelves (or externally)
·
Lost
books (SC & Collective Biography)
·
Retrieval
systems must work for YOUR patrons,
or it is a waste of time.
·
It’s
okay to “stretch” MARC format if there is a need, if you understand what
you are doing and if you document what you have done.
Putting New
Materials into the Library
Structural Parts of MARC Records
·
Fields
or tags 3Aa
·
Indicators in blue – 2
characters after tag
·
Delimiters in green( | ≠ $ @ ) & subfield codes ( a, b,
c, d, e, z)
Rule Number 1 of
Cataloging - Never
redo what someone else has done.
Rules Number 2-10 of
Cataloging – See Rule Number 1
Sources for
Downloadable MARC Records
·
Bibliofile or Follett on CD-ROM
(fee based)
·
Access
·
Kansas
Library Catalog (KLC - http://ksuc-agent.auto-graphics.com/agent/login.asp?cid=ksuc&lid=ksuc&mode=g)
·
Library
of Congress – http://lcweb.loc.gov/
- Free but limited items
·
Regional
library system (SCKLS - 800 234-0529)
·
OCLC
Connexion - fee based (http://www.oclc.org/connexion/support/default.htm)
o
Getting
Started with the OCLC Connexion Client
·
CatExpress - fee based http://www.oclc.org/catexpress/default.htm
o
Tutorial
http://www.oclc.org/support/training/catexpress/tutorial/default.htm
o
Pricing (probably dated)
o
For
information or to purchase, contact Regan Harper at BCR (800) 397-1552
Subject headings
·
Working with Sears List of Subject
Headings 20th edition and Library of
Congress Subject Headings 32nd edition
Tricks to Assigning
Dewey Decimal Call Numbers
22nd
edition or 14th
Abridged edition
Shelving Issues –
Special collections & Non-print
·
Check
your own collection for similar books
·
Check
CIP (Cataloging in Publication)
·
Check
KLC or other online library
·
If
desperate, assign it yourself (DDC 22 ed.)
·
Cut off marks
398.6’972
Oh, what to do WHEN
(not if) DDC changes a call number????????
Resources for Cataloging
OCLC Cataloging Manual MARC
tags & indicators; other info
Online Computer Library Center
[OCLC]
Cataloger's Reference Shelf From Library Corporation. US MARC data.
Descriptive
Cataloging From Internet Library for Librarians
MARC 21 Standards From Library of Congress.
Cataloging Resources on the
Internet
WSU CI 728 Cataloging
Syllabus
Authority Control
May I come check your
What should be controlled?
·
Subject
headings (650 651 655)
·
Names ( 1xx
600 7xx )
·
Titles
(24x, 4xx / 8xx) (difficult but not life
and death as long as you use 246’s often)
How can I control my database?
·
Card
list (small single site only)
·
Library
of Congress Subject Heading / Free-floating & Historical subheadings books
(65x only)
·
Union
catalog as authority file (after clean-up)
·
Built-in
authority control in automation system
·
Library
of Congress Authorities - http://authorities.loc.gov/
·
Send
out your database periodically
o
5¢
limited review of personal name and subjects per bib record
o
What
you get back
Ø Report of records
with not match (you have to clean these up yourself)
Ø Request a list of
changes to the 100 field
